Privacy Statement

With regard to Regulation (EU) 2016/679 (General Data Protection Regulation) form & function processes or uses any personal data provided by customers for the following purposes only;
• responding to enquiries;
• creating and sending invoices;
• processing payments;
• assisting in the delivery of items when necessary;
• requesting verifying documents for Anti-Money Laundering regulations;
• record keeping;
• Information about upcoming shows.
Personal information is processed for legitimate not for marketing purposes.

Form & Function is committed to protecting and respecting your privacy and all reasonable steps are taken to store contact information securely. We aim to collect your information efficiently and sensitively. Please inform us if you wish to have your contact details updated.
Personal data collected for AML compliance. As part of our obligations under the Money Laundering Regulations 2017 (MLRs), personal data is collected and processed for the sole purpose of preventing money laundering and terrorist financing. In line with Regulation 41 of the MLRs, any personal data collected for this purpose will only be used to comply with our anti-money laundering obligations, unless further use is required by law or you provide consent. In accordance with Regulation 40, we are required to retain this data for five years from the end of our business relationship or the completion of a transaction, after which it will be securely deleted or anonymised unless further retention is legally required. It is lawful to collect said personal data under Article 13 of UK GDPR in order to meet requirements under MLRs.
Updated August 2026

Art Market Participant: Terms of Business
We are required by law, as an Art Market Participant regulated under the Money Laundering Regulations 2017 (MLRs), to collect and hold certain personal data about clients in order to carry out customer due diligence. This may include copies of identification documents, proof of address and other information necessary to meet our anti-money laundering obligations.
What does this mean?
For transactions in works of art of £10,000 and above to go ahead, customer identity and address must be verified. We may not proceed with a transaction unless the information required by the MLRs has been provided.
Acceptable documents: photo ID (driving licence/ passport) and photograph of a document showing customer’s address dated within the last 3 months (utility/ council tax bill, bank statement). If the purchase is being made by a company, additional documents such as: company name, registration number, evidence of incorporation, confirmation of directors and any ultimate beneficial owners are required.

How is personal information kept secure?
As Per Article 13 of the UK GDPR relating to personal data received for adhering to anti-money laundering regulations, personal data will be processed only for the purposes of preventing money laundering. For your assurance, we work with ArtAML™, a specialist provider for AML in the art market and a key stakeholder on an international basis. This means that personal verification documents are requested by a secure link. They can then be uploaded by the customer and stored securely on the artAML platform for five years before being deleted.

You can see full details on how they keep your information secure in their Platform Security Policy. If you have any
questions, they would be glad to assist via email support@artaml.com or telephone +44 203 488 2966.

Updated August 2026